1. Attendance and Apologies

Attendance (MC): Vicki D'Adam, Ashton Roskill, Bruce Diekman, Tom Bartels, Karl Coombe, Lauren Sims (from 7.00pm)

Attendance (Members): Cyrus Irani

Apologies: Uppma Virdi

2. Approval of Agenda

That the agenda be approved.

Moved: 

Seconded:

Carried by consensus

3. Consent Agenda

That the consent agenda be approved.

Moved: 

Seconded:

Carried by consensus

 Full consent agenda

3.1. Adoption of Previous Minutes

That the minutes of the 29 October 2020 MC meeting be adopted.

3.2. New Members and Cancellations

That members (with membership numbers listed under 'new members') be accepted as new members. The lists of new members attached are for the months of May to July 2020.

That members (with the membership numbers listed under 'cancellations') be cancelled: NONE THIS MONTH

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3.3. Out-of-session Decisions/Proposals

3.4. Staffing (appointments and resignations)

New Co-Manager Janet Carberry commenced on Tuesday 24 November.

4. Manager’s Report

That the Manager's report be approved.

Moved: 

Seconded:

Carried by consensus

5. Finance report

Treasurer's Report 26th Nov 2020

That the Finance report be approved.

Moved: Bruce

Seconded: Vicki

Carried by consensus

6. Brief updates on ongoing matters

a. NSW Government Community Buliding Partnership Grant unsuccessful – keep trying for meeting with Jenny Leung.

b. Lease renewal - NB Plate glass now insured, and lessor's name added to our Insurance policy as requested by Belle Property.

Moving premises seems to be out of our current budget (cost estimated at $50k). Potential refit - consider member loans to fund.

c. AGM and proposed rule changes – Sunday 13 December, 6pm to 8pm at Temple on the Park, Newtown

Members have been notified by email and post on 21-22 November (+ info. in shop) – 3 weeks in advance (per our Rules).

REPORTS – Directors', Manager's, and Financial Reports STILL TO BE DONE, posted to Confluence, and links emailed to Membership in final AGM message (pref. Saturday 5 December).

JOBS on the NIGHT – There will be several jobs for MC members on the night – to be allocated in the next 2 weeks.

Anthony Taylor has accepted the role of Returning Officer.

ACTION: put a call out for new MC members especially Treasurer in next newsletter

7. Policies for Approval and/or Review

WH&S Policy – revised and signed off by staff at the end of 2019.

This revised and updated policy was put on the MC Agenda for February 12, but deferred to the March meeting – it was also to go to staff again after comments –  but thanks to COVID it 'fell through the cracks'. Ran was the staff member responsible for carriage of it.

It is attached for tonight's meeting and in principle approval.

Draft Policy Development and Review Procedure

This was last worked on by volunteer Lisa Kwok at the end of 2019, and has also fallen throught the cracks. It is still in Google Docs, and can be shared or re-circulated. It is a 'template' for policy development, and needs minimal extra work – it can also be signed off in principle.

The Google Docs link is here.

Outcome:

Policies to be circulated for comment by MC. Bruce to work with Ran to finalise.

8. Any other business

The MC notes that tonight was Tom's last meeting as Treasurer and MC member. We thank him for his enormous contribution to the Co-op.

9. CONFIDENTIAL ITEM - MC ONLY