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12 February 2020 - Minutes

12 February 2020 - Minutes

Owned by Lauren Sims
Last updated: Aug 05, 2020




Date12 February 2020

Time

6.30pm
LocationP+V wines, 64 Enmore Road Newtown
Meeting opened at6.30pm
Meeting closed at8.15pm
FacilitatorBruce Diekman
Minute takerLauren Sims
TimekeeperBruce Diekman
Next meeting date23 February 2020 (after AGM)


Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.


1. Attendance and Apologies

Attendance (MC): Ashton Roskill, Anthony Taylor, Vicki D’Adam, Bruce Diekman, Lauren Sims, Tom Bartels (8.00pm)

Attendance (Members): Declan Schuller, Allie Cooke (7.30pm)

Apologies: 


2. Approval of Agenda

That the agenda be approved.

Moved: Bruce

Seconded: Vicki

Carried by consensus


3. Consent Agenda


That the consent agenda be approved.

Moved: Lauren

Seconded: Vicki

Carried by consensus



 Full consent agenda

3.1. Adoption of Previous Minutes

That the minutes of the 23 January meeting be adopted.


3.2. New Members and Cancellations

None



3.3. Out-of-session Decisions/Proposals

  • 29 January 2020: Resolution to put forward special resolution at AGM to change the rules as per the draft rules circulated to MC members by email.
  • 29 January 2020: Resolution to notify members of the AGM including proposed special resolution to change the rules as per the draft notice circulated to MC members by email.
  • 2 February 2020: Resolution to offer permanent part time position for volunteer coordinator role

3.4. Reports from Volunteer Teams

None

3.5. Staffing (appointments and resignations)

Offer made for volunteer coordinator role on a permanent part time basis


4. Manager’s Report

The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com


That the Manager's report be approved.


5. Finance report

The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com


That the Finance report be approved.

Deferred pending finalisation of annual report.

6. Review outstanding tasks

Draft loan agreement now available to use as an example.

7. WHS Policy

Deferred to next meeting. MC to provide comments to Lisa/Ran.

8. AGM and new rules

Notification in newsletter to be circulated on Saturday. Registration through eventbrite. Facebook event to be added, if feasible. Bruce to obtain list of active members from Ran. 

Directors report - approved for publication.

Manager's report - approved for publication subject to final edits.

Finance report  - to be signed off out of session with financial resolutions.

9. Volunteer coordinator position

Resolved out of session.

10. Lease renewal

Resolved: Renew the lease for 3 years at $900 per week plus GST and annual CPI increases. Authorise two directors to sign the lease on behalf of co-op.

Moved: Lauren

Seconded: Anthony

Carried by consensus.

11. Any other business

  • Potential workshop with Boomerang Bags - make your own produce bags - Lauren To follow up with Georgie and Boomerang Bags
  • Strategy session for MC meeting in April - to consider overall strategy, goals and objectives, review discounts, employee benefits, projects (e.g. shop refit, solar), marketing plan