29 October 2020 - Minutes
- Lauren Sims
- Bruce Diekman
- Tom Bartels
| Date | 29 October 2020 |
|---|---|
Time | 6.30 pm |
| Location | P&V Wine + Liquor Merchants Upstairs, 64 Enmore Rd, Newtown AND by Zoom |
| Meeting opened at | 6.35pm |
| Meeting closed at | 8.30pm |
| Facilitator | Bruce Diekman |
|---|---|
| Minute taker | Lauren Sims |
| Timekeeper | Bruce Diekman |
| Next meeting date | 26 November 2020 |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Tom Bartels, Vicki D'Adam, Bruce Diekman, Lauren Sims, Uppma Virdi (6.50pm)
Attendance (Members): Ran de Silva (on Zoom until 7pm), Cyrus Irani (on Zoom)
Apologies: Allie Cooke, Karl Coombe
2. Approval of Agenda
That the agenda be approved.
Moved: Bruce
Seconded: Lauren
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Vicki
Seconded: Lauren
Carried by consensus
4. Manager’s Report
The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
Tom reported on behalf of Allie.
That the Manager's report be approved.
Moved: Vicki
Seconded: Tom
Carried by consensus
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
Decrease in sales since July. Review profitability once staffing restructure implemented.
That the Finance report be approved.
Moved: Bruce
Seconded: Vicki
Carried by consensus
6. Brief updates on ongoing matters
a. COVID Safety Plan - Registration complete? COVID safety plan is registered – sign can be in shop window.
b. NSW Government Grant - meeting with Jenny Leong? Cyrus: letter sent to Jenny Leong about what we want to discuss - to be followed up next week.
c. Lease renewal/new premises - report any pertinent information gathered since last meeting
d. Co-op of Co-ops - report from meeting 24 October 2020 ← (attached mins & actions)
- Shared Marketing material
- Shared suppliers
- Joint buying dry-run-Palestinian Dates
- Buying principles for future joint-buying
- Branding vollies for Website (www.grocers.coop)
e. AGM and proposed rule change - Fair Trading has accepted our proposed Active Member rule change - date for AGM and arrangements for notification of members still to be set – three potential venues have been contacted.
→ Push back date of AGM to December (no late fee required this year – extra month's grace due to COVID)
ACTION: Decided to move AGM to December - Bruce to circulate possible dates.
f. Advertised Co-Manager position to go in next member email - Bruce to arrange with Stevie B.
g. Member register and volunteer database - update on progress - have we found a volunteer, IT person to assist with new database?
7. Any other business
Other topics discussed:
Member survey.
Christmas market idea.
Cyrus's visual merchandising TAFE class doing a project in the shop - installation 18 November - Emily to put in newsletter, etc.
8. CONFIDENTIAL ITEM - MC ONLY
Tom provided an update.
Letter to employees to go out tomorrow.
Phone calls to former employees next week to confirm bank and super account details and address.