Date	22 April 2020
Time	7.30 pm
Location	Telephone – 8285 3717
Meeting opened at	7.30pm
Meeting closed at	8.30pm

Facilitator	Bruce Diekman
Minute taker	Lauren Sims
Timekeeper	Bruce Diekman
Next meeting date	27 May 2020

Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.

1. Attendance and Apologies

Attendance (MC): Karl Coombe, Uppma Virdi, Vicki D’Adam, Tom Bartels, Bruce Diekman, Ashton Roskill, Lauren Sims

Attendance (Members): Allie Cooke, Ran de Silva, Mariko Everett, Adrian Gimenez, Cyrus Irani

Apologies: Lisa Kwok

2. Approval of Agenda

That the agenda be approved.

Moved: Vicki D'Adam

Seconded: Ashton Roskill

Carried by consensus

3. Consent Agenda

That the consent agenda be approved.

Moved: Tom Bartels

Seconded: Vicki D'Adam

Carried by consensus

Full consent agenda

3.1. Adoption of Previous Minutes

That the minutes of the 25 March 2020 meeting be adopted.

3.2. New Members and Cancellations

That members (with membership numbers listed under 'new members') be accepted as new members.

That members (with the membership numbers listed under 'cancellations') be cancelled:

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Nil

3.3. Out-of-session Decisions/Proposals

Nil

3.4. Reports from Working Groups

Nil

3.5. Staffing (appointments and resignations)

Nil

4. Manager’s Report

The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

https://alfalfahouse.atlassian.net/wiki/x/BYAJHg

That the Manager's report be approved.

Questions/discussion:

• Social distancing – restriction on customer numbers – 4 seems to be the appropriate number at present.

• Stock – flours are back in stock, we got together with other co-ops to request prioritisation from supplier – we're not doing bulk orders at the moment due to produce supplies being patchy.

• New signage on front door re: social distancing – Allie: staff can update.

Moved: Tom Bartels

Seconded: Lauren Sims

Carried by consensus

5a. Finance report

The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

Treasurer's Report 22 April 2020

That the Finance report be approved.

Moved: Bruce Diekman

Seconded: Ashton Roskill

Carried by consensus

5b. COVID stimulus – JobKeeper Payments

Noted that AH is eligible for cash boost (payroll tax rebate). This is applied automatically from ATO through BAS lodgement.

Noted that AH is not currently eligible for NSW government grants, which are only available for businesses with a 75% decrease in trade.

Discussion on our eligibility for JobKeeper payments and decision.
https://www.ato.gov.au/general/jobkeeper-payment/employers/eligible-employers/

Discussion on eligibility (30% reduction in turnover) and pros and cons of applying for JobKeeker program. Cash flow issue arises from Government reimbursing in arrears.

Action: further 'in camera' discussion to be held by MC (due to salary sensitive issues).

6. Lease

No change to current status, further updates as required.

7. COVID-19 Risk Register and Response

Updated risk register:

No change from previous month.

8. Any other business

Bruce: Updating staff & MC personnel photos on our website. Bruce to arrange.
Cyrus: database for relationships to be added to (prioritise grants agencies). Link: Shared Documents for Partnerships & Networking
Cyrus: NSW 2020 community partnerships infrastructure grants via council. Requires support from council, as council matches grant – Cyrus to speak to Cameron Burgess – consider applying for grant for fit-out and AC.
Cyrus: Jenny Leong – Cyrus to represent AH on small business hub/group.
Uppma: marketing – Uppma can provide guidance and strategy but not day-to-day – to meet further with Caroline to create monthly social media posts and scheduling app. (worth paying for).

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