23 January 2020 Minutes
- Lauren Sims
- Anthony Taylor
- Tom Bartels
| Date | 23 January 2020 |
|---|---|
Time | 6.30pm |
| Location | P+V wine room |
| Meeting opened at | 6.30pm |
| Meeting closed at | 8.35pm |
| Facilitator | Bruce Diekman |
|---|---|
| Minute taker | Lauren Sims |
| Timekeeper | Lauren Sims |
| Next meeting date | 12 February 2020 |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Tom Bartels, Vicki D’Adam, Anthony Taylor, Bruce Diekman, Lauren Sims
Attendance (Members):
Apologies: Ashton Roskill (MC), Ran da Silva
2. Approval of Agenda
That the agenda be approved.
Moved: BD
Seconded: LS
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: LS
Seconded: VD
Carried by consensus
3.1. Adoption of Previous Minutes
That the minutes of the 19 December 2019 meeting be adopted.
3.2. New Members and Cancellations
That members (with membership numbers listed under 'new members') be accepted as new members.
That members (with the membership numbers listed under 'cancellations') be cancelled:
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3.3. Out-of-session Decisions/Proposals
3.4. Reports from Working Groups
3.5. Staffing (appointments and resignations)
4. Manager’s Report
The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
That the Manager's report be approved.
Moved: LS
Seconded: VD
Carried by consensus
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
Treasurer's Report 23 Jan 2020
That the Finance report be approved.
Moved: VD
Seconded: BD
Carried by consensus
6. Review outstanding tasks
MC email regarding consultation on proposed rule changes - Done
Ran to prepare table summary of record keeping, see agenda item 11 19 December 2019 - Still to do
Tom to prepare google sheet of volunteers willing to assist in shop at short notice - Done
Tom to draft reminder email about discount perks from crowd funding - Still to do
Bruce to follow up on other outstanding perks from crowd funding - Still to complete
Allie and Ran to consider options for bulk order pricing/discounts - Still to do
Bruce to follow up on previous EOIs re MC vacancies - No longer required as AGM next month
Ashton to review contract with energy supplier to see if we can get a better deal - deferred to next meeting
Ashton and Declan to model impact of reduced volunteer’s discount - deferred to next meeting
Governance volunteer team to prepare a draft loan document - Anthony has prepared a draft, still to be considered by governance team
7. Lease renewal
Ashton to follow up
8. Insurance renewal
Agreed to pay by instalments, Bruce to make arrangements to finalise.
9. Volunteer co-ordinator position
Deferred to next meeting. Allie and Tom to liaise regarding financial implications.
10. AGM and proposed rule changes
NDNS-Constitution-WORD-template ALFALFA HOUSE AT (Jan 2020).docx
Alfalfa rule change proposal_explanatorydoc.docx
Rules: Consultation online and meeting last week. Changes agreed to draft in minutes: no employee MC member and no company members (individuals from companies can be members and we can have partnerships with non-members as appropriate). MC to meet on 27 January to finalise and notify members by 31 January.
AGM: eventbrite for registration - Georgie to arrange.
11. Work Health and Safety Policy
MC to provide comments to Lisa and Ran on draft policy so that a final draft can be considered at next MC meeting.
12. Any other business
- potential for partnership with Bank Australia (Anthony) - Anthony to discuss with Bank Australia to attend a future MC meeting
- update on co-op of co-ops (Anthony)