30 July 2020 - Minutes
- Lauren Sims
- Bruce Diekman
- Tom Bartels
| Date | 30 July 2020 |
|---|---|
Time | 7.30 PM |
| Location | via Zoom (Meeting ID: 749 908 7047) |
| Meeting opened at | 7:30pm |
| Meeting closed at | 8:30pm |
| Facilitator | Bruce Diekman |
|---|---|
| Minute taker | Lauren Sims |
| Timekeeper | Bruce Diekman |
| Next meeting date | 26 or 27 August 2020 TBC |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Ashton Roskill, Tom Bartels, Karl Coombe, Bruce Diekman, Vicki D’Adam, Lauren Sims
Attendance (Members): Ran de Silva
Apologies: Allie Cooke, Cyrus Irani, Uppma Virdi
2. Approval of Agenda
That the agenda be approved.
Moved: Vicki
Seconded: Karl
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Vicki
Seconded: Karl
Carried by consensus
4. Manager’s Report
The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
MC discussion:
- new computers - explore cheaper PC options - Ashton to discuss with Allie
- Stock Manager Role - exit interview arranged - role dimensions to be reviewed - advertise and interview - introduce product category reviews
That the Manager's report be approved.
Moved: Bruce
Seconded: Ashton
Carried by consensus
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
30 Jul 20 Treasurer's Report (incl. FY20 Full Yr Results)
MC to send end of financial year message to members.
That the Finance report be approved.
Moved: Ashton
Seconded: Bruce
Carried by consensus
6. Computer upgrade plan
Discussed under Manager’s report.
7. Lease
Update on formalisation of in principle agreement - Vicki to review latest document - MC to provide comments on confluence
8. Membership discounts & systems (POS + database)
Update on technical issues - Bruce/Tom/Ran
Meeting held at AH with Bill (database volunteer) on Sunday 12 July, which resulted in decision to progress these issues on several fronts, starting with reaching out to other 'greater Sydney Area' food co-ops – in progress.
9. Proposal for bi-monthly or monthly (or bi-monthly) new-look newsletter
- Emily, Uppma to report.
- Thoughts & options.
- Deferred to next meeting as Emily and Uppma could not attend this meeting.
10. AGM
- Set Tentative date + location/Zoom login (pre-30 November, to not attract fine by holding it later) - aim for third Sunday in October
- Date needs to be advised minimum 14 days pre-AGM (21-days if any special resolutions to be passed-incl. Rule Changes) - Bruce to consult with interested members and prepare timeline for AGM
- Will need Signed FY20 Financials circulated pre-AGM
- Will require number of members as at 30 June 2020
NB Don't forget to follow-up proposed housekeeping changes to new Rules (from last AGM) – Danny Hirschfeld, Stevie Bee, Anthony Taylor
See req's here:
https://www.fairtrading.nsw.gov.au/__data/assets/pdf_file/0007/870514/C12_Annual_Return_Small_Cooperative.pdf
10. Any other business
- Update to staff & MC webpage photos progressing ... (Bruce, Emily)
- Proposal for website overhaul ... (Emily, Allie) - part of overall ,arresting/brand/marketing program - update from Uppma/Emily next meeting
- Records - progress with scanning and destroying hard copies not required to be retained
- COVID Safety plan - Vicki to prepare first draft for review by staff and management
11. Next meeting
- Let's try for a live one this time at P&V or elsewhere.
- Tentatively 26 or 27 August 2020.