Date	30 July 2020
Time	7.30 PM
Location	via Zoom (Meeting ID: 749 908 7047)
Meeting opened at	7:30pm
Meeting closed at	8:30pm

Facilitator	Bruce Diekman
Minute taker	Lauren Sims
Timekeeper	Bruce Diekman
Next meeting date	26 or 27 August 2020 TBC

Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.

1. Attendance and Apologies

Attendance (MC): Ashton Roskill, Tom Bartels, Karl Coombe, Bruce Diekman, Vicki D’Adam, Lauren Sims

Attendance (Members): Ran de Silva

Apologies: Allie Cooke, Cyrus Irani, Uppma Virdi

2. Approval of Agenda

That the agenda be approved.

Moved: Vicki

Seconded: Karl

Carried by consensus

3. Consent Agenda

That the consent agenda be approved.

Moved: Vicki

Seconded: Karl

Carried by consensus

Full consent agenda

3.1. Adoption of Previous Minutes

That the minutes of the 24 June 2020 meeting be adopted.

3.2. New Members and Cancellations

That members (with membership numbers listed under 'new members') be accepted as new members.

That members (with the membership numbers listed under 'cancellations') be cancelled:

Unable to render {include} The included page could not be found.

Nil

3.3. Out-of-session Decisions/Proposals

Nil

4. Manager’s Report

The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

July 20 Manager's Report

MC discussion:

new computers - explore cheaper PC options - Ashton to discuss with Allie
Stock Manager Role - exit interview arranged - role dimensions to be reviewed - advertise and interview - introduce product category reviews

That the Manager's report be approved.

Moved: Bruce

Seconded: Ashton

Carried by consensus

5. Finance report

The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

30 Jul 20 Treasurer's Report (incl. FY20 Full Yr Results)

MC to send end of financial year message to members.

That the Finance report be approved.

Moved: Ashton

Seconded: Bruce

Carried by consensus

6. Computer upgrade plan

Discussed under Manager’s report.

7. Lease

Update on formalisation of in principle agreement - Vicki to review latest document - MC to provide comments on confluence

8. Membership discounts & systems (POS + database)

Update on technical issues - Bruce/Tom/Ran

Meeting held at AH with Bill (database volunteer) on Sunday 12 July, which resulted in decision to progress these issues on several fronts, starting with reaching out to other 'greater Sydney Area' food co-ops – in progress.

9. Proposal for bi-monthly or monthly (or bi-monthly) new-look newsletter

Emily, Uppma to report.
Thoughts & options.
Deferred to next meeting as Emily and Uppma could not attend this meeting.

10. AGM

Set Tentative date + location/Zoom login (pre-30 November, to not attract fine by holding it later) - aim for third Sunday in October
Date needs to be advised minimum 14 days pre-AGM (21-days if any special resolutions to be passed-incl. Rule Changes) - Bruce to consult with interested members and prepare timeline for AGM
Will need Signed FY20 Financials circulated pre-AGM
Will require number of members as at 30 June 2020

NB Don't forget to follow-up proposed housekeeping changes to new Rules (from last AGM) – Danny Hirschfeld, Stevie Bee, Anthony Taylor

See req's here:
https://www.fairtrading.nsw.gov.au/__data/assets/pdf_file/0007/870514/C12_Annual_Return_Small_Cooperative.pdf

10. Any other business

Update to staff & MC webpage photos progressing ... (Bruce, Emily)
Proposal for website overhaul ... (Emily, Allie) - part of overall ,arresting/brand/marketing program - update from Uppma/Emily next meeting
Records - progress with scanning and destroying hard copies not required to be retained
COVID Safety plan - Vicki to prepare first draft for review by staff and management

11. Next meeting

Let's try for a live one this time at P&V or elsewhere.
Tentatively 26 or 27 August 2020.

Browser not supported