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24 July 2019 Minutes

24 July 2019 Minutes

Owned by Stephen Catt
Last updated: Jul 28, 2019 by Bruce Diekman




Date24 July 2019

Time

6.30pm
LocationP&V Wines Upstairs 
Meeting opened at6.37pm
Meeting closed at8.26pm
FacilitatorBruce Diekman
Minute takerStephen Catt
Timekeeper
Next meeting dates14 and 28 August 2019



Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.


1. Attendance and Apologies

Attendance (MC): Stephen Catt, Bruce Diekman, Caroline Brakewell, Kirsten Lunoe, Tom Bartels (7.03)

Attendance (Members): Paul Lawrence, Yue Ajioka

Apologies: Ashton Roskill, Cameron Burgess, Allie Cooke, Declan Schuller


2. Approval of Agenda

That the agenda be approved.

Moved: Bruce Diekman

Seconded: Kirsten Lunoe

Carried by consensus


3. Consent Agenda

That the consent agenda be approved.

Moved: Bruce Diekman

Seconded: Kirsten Lunoe

Carried by consensus



 Full consent agenda

3.1. Adoption of Previous Minutes

That the minutes of the 26 June 2019 and 11 July 2019 meetings be adopted.


3.2. New Members and Cancellations

Not available

3.3. Out-of-session Decisions/Proposals

Nil

3.4. Reports from Streams/Working Groups

Sustainability Working Group

  • Inner West Council Small Environment Grant (workshops)
    • The first workshop will take place on 3 August.
    • Dates for the second workshop are being finalised.

Outreach Working Group

  • My Community Project grant
    • Application has progressed to the second round (public voting). Votes can only be cast by residents of the Newtown electorate. Information on how to vote will be sent to the Marketing Working Group by the end of this week (26 July)


3.5. Staffing (appointments and resignations)

Yue Ajioka, Mariko Everett and Tallulah Ebbs ceased as part time shop co-ordinators on 7 July 2019 and commenced as casual employees on 8 July 2019.

Estefania Fontealba has resigned as Volunteer Co-ordinator with effect after 30 July 2019


4. Manager’s Report

Not available.

5. Finance Report

The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

/wiki/spaces/FinanceWG/pages/240910382

That the Finance report be approved.

Moved: Bruce Diekman

Seconded: Stephen Catt

Carried by consensus

That:

  1. We place an ad in social media and send an EDM requesting volunteers specifically to promote AH;
  2. Kirsten draft the ad;
  3. Stevie be asked to send EDM;
  4. Kirsten manage the process.

Moved: Kirsten Lunoe

Seconded: Tom Bartels

Carried by consensus

6. Matters arising from Stream Reports

To be a standing item at each scheduled monthly meeting.

Finalising the stream proposal will be an early item on the agenda of the 14 August MC meeting.

7. Recruitment policy

Added by MC at meeing on 11 July 2019

As a first step Lisa Kwok to outline – in an overarching policy development document – standards for processes to draft, prepare, develop and review policy.

8. Revision of policy to eliminate 3 month grace period discount for MC members after leaving MC

Proposed by Bruce

That the section of the "Extra Discounts and other arrangements" policy under the subheading "When MC members retire or resign" providing for retired or resigned MC members being "entitled to receive the next three months on the PXD" be deleted.

Moved: Stephen Catt

Seconded: Caroline Brakewell

Carried by consensus

9. Establish group to review policies regarding staff, organisational chart and interview processes

Proposed by Kirsten

See item 7 above.

10. Preparation for AGM

To be dealt with at the 14 August MC meeting.

Bruce will prepare a list of requirements and timelines.

11. AOB

Election of chair to be conducted at the MC meeting on 14 August 2019.