1. Attendance and Apologies

Attendance (MC): Stephen Catt, Tom Bartels, Bruce Diekman, Caroline Brakewell, Cameron Burgess, Kirsten Lunoe (6.49)

Attendance (Members): Allie Cooke

Apologies: Ashton Roskill

The chair noted that a quorum of directors was present at the meeting and declared the meeting open.

2. Preparation for MC meeting next Wednesday

Where does the Grow Alfalfa campaign money go and why? General discussion roughly reflected in what follows.

What are we doing with the money? Three main priorities – pay:

• supply liabilities,
• tax obligations,
• employee liabilities.

Three ‘R’ strategy to be a foundation.

Need to do the things discussed over recent weeks to rationalise the shop – e.g. staffing, volunteers, etc.  Sales can improve, but will take time. Drive continuing improvements.

Go forward strategy:

Three volunteer streams:

• grant procurement (backed with plan for workshops funded by corporates etc.); Cam said that Mission Australia had offered premises to give workshops.
• stock management -- volunteers.
• More regular, experienced volunteers, streams (closing, vegie boxes, produce, till, etc.), team work, technology, rewards/incentives; raise at next week's meeting to recruit targeted volunteers, for online help, advertising, work on till, and more.

Accounting – accruals:

• All liabilities now being entered in Xero through paid book-keepers/accountants, so that we are now better placed to know our true financial position.
• The issue of relocation of AH, and why it is not appropriate at this stage, will need to be addressed at next week's meeting.
• Recruitment is also likely to be raised.

Tom will prepare agenda points and distribute.

3. Employment of stock person

Lack of consultation with staff raised as an issue and has now been addressed. The position has been readvertised. An interview with an applicant has been arranged for tomorrow. Staff nominee to be on panel with Allie and Steve (in lieu of Ashton who's unavailable).

3. Appointment of public officer

The Consent of Thomas William Kelly Bartels (Treasurer of the co-operative) to be appointed as Public Officer of the Co-operative was tabled.

Moved that Thomas William Kelly Bartels be appointed as the Public Officer of the Co-operative and that the Australian Taxation Office be notified accordingly.

Moved: Stephen Catt
Seconded: Cameron Burgess
Carried by consensus