January 2019 Minutes
| Date | 23 January 2019 |
|---|---|
Time | 6.30pm |
| Location | Alfalfa House |
| Meeting opened at | 6.43pm |
| Meeting closed at | 8.57pm |
| Facilitator | Kelly Dent (Unlicensed) |
|---|---|
| Minute taker | Stephen Catt |
| Timekeeper | |
| Next meeting date |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Caroline Brakewell, Tom Bartels, Kelly Dent (Unlicensed) Bruce Diekman, Stephen Catt
Attendance (Members): Ran de Silva, Stevie Bee (6.52), Ran de Silva and Marnie Harris (7.22)
Apologies: Cameron Burgess
2. Approval of Agenda
That the agenda be approved.
Moved: Caroline Brakewell
Seconded: Bruce Diekman
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Tom Bartels
Seconded: Bruce Diekman
Carried by consensus
4. Manager’s Report
The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
/wiki/spaces/Manager/pages/180715559
Feedback on potential POSWise Full Inventory Management module to be completed. Solution to recording of ASF position adopted; same as Flametree.
That the Manager's report be approved.
Moved: Tom Bartels
Seconded: Bruce Diekman
Carried by consensus
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
/wiki/spaces/FinanceWG/pages/181993609
Improvement in solvency alarm position. January likely to be worse with 3 pays and need to replenish stock. Introduction of new process for management of monthly cashflow position.
That the Finance report be approved.
Moved: Bruce Diekman
Seconded: Kelly Dent (Unlicensed)
Carried by consensus
6. Choices for some potential rule changes
- Brought by Bruce Diekman
General approval of 2 year terms for Board members. Discussion about what possibilities there might be for staff being elected directors and in what way. More consideration required. But in general there was approval for staff (who were members) being eligible.
7. Alfalfa House staff requests and ideas for future management
- Brought by Marnie Harris on behalf of staff
Marnie outlined the staff proposal. Stevie explained the history of staff reps being on selection committees (2 on staff positions, but only 1 on manager position given the centrality of the manager's relationship with MC).
Focus on replacing the manager. Kelly outlined the process of developing the selection process for the replacement of the manager. Staff concerned about lack of time for them to be consulted and time for them to discuss amongst themselves. Generally agreed that communications should be improved, although it was acknowledged that timelines were tight because of the season.
Kelly called for another MC member to take up responsibility for consultations around the job as she just did not have time to do it. Caroline work with staff on the issues. There is some flexibility to change things.
Explored question of the division of the manager's role into retail/finance jobs (or not) and hours required for retail focus. Identified other avenues for advertising. Caroline to explore with other co-ops and come back to MC. Staff to be consulted through Ran and Marnie.
Maurice will create and all-staff google group email address and distribute.
8. Proposal
- Brought by Ran de Silva
Not reached. Deferred to next meetingl.
9. Retail stimulus actions
Not reached. Deferred to next meeting.
10. Project review
Not reached. Deferred to next meeting.
11. Review outstanding tasks
Not reached. Deferred to next meeting.
12. AOB
12.1 Vinyl for signage
A guy had been found to print etc the vinyl for $798 plus GST.
That funding for $798 plus GST be approved.
Moved: Bruce Diekman
Seconded: Kelly Dent (Unlicensed)
Carried by consensus
12.2 Open day
Caroline informed that the next Open Day is scheduled for 23 March, although that needs to be checked for any clashes with other events. The name is to be 'Taste and Zero Waste'.
12.3 Trial opening on Thursday mornings
Maurice sought and was granted permission to put forward an out of session proposal for a trial opening on Thursday mornings.