8 January 2021 - Minutes
| Date | 8 January 2021 |
|---|---|
Time | 10.00am |
| Location | By phone conference |
| Meeting opened at | 10.00am |
| Meeting closed at | 11.00am |
| Facilitator | Bruce & Ashton |
|---|---|
| Minute taker | Vicki D’Adam |
| Timekeeper | Vicki D’Adam |
| Next meeting date | TBA |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Bruce Diekman, Uppma Virdi, Ashton Roskill, Cyrus Irani, Vicki D’Adam
Apologies: None
2. Members' Council membership
THAT the resignation of Lauren Sims from the Members' Council and from the role of Secretary be accepted. MC thanks Lauren for her greatly appreciated contribution.
THAT the role of acting Secretary be filled by Cyrus Irani, and a request be advertised in the newsletter and on social media for members to join the MC, and apply for the roles of Secretary and Treasurer, noting that legal and financial skills are required.
Bruce to contact Jennifer Kent after her expression of interest to join MC. If nominates, then Jennifer to fill a casual vacancy immediately.
Moved: Ashton
Seconded: Vicki
5. Volunteers’ discount and annual subscription fee
THAT the volunteer discount be temporarily reduced from the current 20% to 10% percent from 11 January 2021. Members’ discount to remain at 10%, noting members may choose to forego the discount at their discretion.
THAT the annual subscription fee (ASF) will not be compulsorily levied, but members be advised they may pay a voluntary subscription fee.
Moved: Bruce
Seconded: Ashton
6. Access to membership data base
THAT access to our data base be provided to members for the purpose of proposed phone arounds the phone tree, advising members of AH’s current financial situation, and seeking support.
Moved: Vicki
Seconded: Cyrus
7. AH bank account
7.1 THAT details of AH’s Expenses bank account be provided to members for deposits and EFT of any voluntary annual subscription fees, or donations.
7.2 THAT the addition of Ashton, Cyrus, Vicki and staff member Carina Fisk-Charlton as co-signatories to our Bank Australia accounts, be confirmed.
THAT we also confirm the removal of, as signatories to our Bank Australia accounts, ex-staff members Allie (Alexandra) Cooke and Janet Carberry.
Moved: Bruce
Seconded: Vicki
8. Communications to members
Text to be developed for a flyer to be handed out in the shop to advise members of AH’s financial situation and support staff in answering members and customers questions. Similar text to be used for the phone tree, newsletters and social media. Bruce and Cyrus to liaise with the phone tree group to ensure consistency of messaging.
The next Zoom consultation with members will occur on Wednesday 13 January at 7pm.
Work has started, anchored by Cyrus, on options for AH Version 2.0 – progress will be reported at this meeting.
9. Rent relief
The real estate agent has advised he is still awaiting a response from the landlord on our request for rent relief for the Enmore Road premises.
10. Shop trading hours
After further information on the breakdown of trade throughout the day, THAT the shop trading hours be varied to capture late shoppers.
New opening hours will be 11.00am to 6.00pm Monday to Friday; and 10.00am to 5.00pm Saturdays. From 17 January, the shop will re-open on Sundays from 11.00am to 4.00pm and will be operated by volunteers, and staff in a voluntary capacity.
Moved: Bruce
Seconded: Ashton
11. Any other business
None.
Signed:
Bruce Diekman
Co-Chair