| Date | 5 February 2021 |
|---|---|
Time | 6.30 PM |
| Location | P&V Wines |
| Meeting opened at | 6.35 PM |
| Meeting closed at | 8.15 PM |
| Facilitator | Andrew Whittingham |
|---|---|
| Minute taker | Cyrus Irani |
| Timekeeper | |
| Next meeting date | 11 Feb 2021 |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Bruce Diekman, Cyrus Irani, Jenny Kent, Tara Morelos, Andrew Whittingham
Attendance (Members): NONE
Apologies: NONE
2. Approval of Agenda
As it was unclear who would chair this meeting and an agenda had not been circulated, Andrew stepped into the role without notice.
There was agreement to use the list of agenda items Jenny emailed early on 5/2/21 with the order to reflect their urgency. A Finance Report was added, as were discussions with the Real Estate agent, and outstanding Fair-Trading forms, and concerns about ethics raised by staff.
- Finance report
- Shop rent negotiations
- Email communication handling
- Confluence instructions and information provision for new MC members
- Understanding of the skills currently available in the MC members
- Procedures for storage of records
- Staffing - why is turnover high.
- AH business planning/ future business model
- Chair/ co-chair positions
3. Finance Report
Andrew had not yet seen the sales report for this week. Profit for Jan was $36k. January COGS at $36k was lower than the $44k for December.
4. Shop rent
ACTION Andrew and Jenny will meet early next week to being work on a proposal for the agent to present to the landlord. Andrew will look at Jan figures to prepare an offer. We need a volunteer to prepare a market survey to form part of our presentation. Jenny and Bruce will find a volunteer to do the research. Will approach Jenny Cohen. Ai Leen Quah was also suggested by Bruce and Andrew.
ACTION. The proposal will be circulated prior to the next MC meeting.
We have not been given formal notice to vacate the premises. Our negotiations will include a turnover component.
ACTION Andrew will organise for the rent to be paid to the end of Feb.
ACTION Andrew will discuss this matter with Ran early next week and help her draft an email for distribution to staff.
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
That the Finance report be approved.
Moved:
Seconded:
Carried by consensus
6. Project review
- See: Current projects
7. Review outstanding tasks and Other Business
There was discussion of the culture that had developed in the previous and current MC. Cyrus advised that Ran expressed her concern that the MC had stopped consulting with staff and that decisions had become top down. Tara said the values should be set and practiced by the MC and then flow down through the whole organisation.
Discussions about previous meeting redacted
Tara suggested that we prepare a statement of our values that could be read aloud before each meeting, as we do with the acknowledgement to country.
ACTION Tara and Cyrus will prepare and circulate a draft prior to our next meeting.