2021 AGM Minutes – Thursday 9 December, 2021
| Date | 9 December, 2021 |
|---|---|
Time | 7.00 PM |
| Location | via ZOOM |
| Meeting opened at | 7.05 PM |
| Meeting closed at | 8.15 PM |
| Facilitator | Jenny Kent |
|---|---|
| Minute taker | Janet Loughman |
| Timekeeper | |
| Next meeting date | Next AGM, 2022 |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
We welcome all participants to this Alfalfa House gathering and acknowledge our aim to build a community based on mutual respect and support for each other through acts of active listening, thoughtful and clear communication, sharing of knowledge and experience, and the creation of safe spaces where each of us can participate in achieving the aims of our co-op.
1. Appointment of Facilitator & Minute Taker
2. Attendance & Apologies
Attendance:
MC: Andrew Whittingham, Bruce Diekman, Cyrus Irani, Janet Loughman, Jenny Kent, Tara Morelos, Isabel Togi
Staff: Ran de Silva
Members: Kasia Andrusiewicz, Andrea (Amy?) Barrett, Sarah Baynes, Bridget Berry, Libby Ciesiolka, Annabel Chong, Sandra Clark, Dinah Cohen, Vicki D'Adam, Alex Giersz, Michelle Imison, Bill Jarvis, Melian Jarvis, Emma Lees, Melissa Merritt, Nick Miller, Eamonn O'Flaherty, Meg Quinlisk, Ashton Roskill, John Schembri (TO BE CONFIRMED, Bold = CONFIRMED)
Apologies: Ai Leen Quah
3. Adoption of previous AGM Minutes
That the Minutes of the 2020 AGM held on December 13, 2020, be approved.
Moved: Bruce Diekman
Seconded: Cyrus Irani
4. Directors, Acting Manager & Finance Reports
The following documents provided to members with the AGM notice of 24 November 2021 are tabled in the following order:
- The Directors' Report,
- The Acting Manager's Report, and the
- Finance Report for Financial Year 2020/21.
5. Announcement of Annual Subscription Fees: 2022
The Members' Council has:
- increased the Annual Subscription Fee for the 2022 calendar year to $30;
- introduced a Concession Fee of $20; while
- allowing half-yearly rates to be payable.
Bruce will provide background on the fee increase, and Andrew will comment on the projected financial benefits to Alfalfa House.
6. Nominations to the Members' Council
It has been longstanding Alfalfa House practice that Members' Council directors (MC members) resign at the end of each year at the AGM. That has now changed thanks to the introduction of 2-year terms as part of our Rules in 2020. The full number of board members was also increased for 7 to 9.
There are four (4) Director positions vacant at this AGM.
Incoming directors may serve terms of up two-years.
The five Directors who are half-way through their 2-year terms and are continuing in their MC roles after this AGM are:
- Cyrus Irani,
- Jenny Kent,
- Janet Loughman,
- Tara Morelos, and
- Isabel Togi.
Nominations for the four vacant positions had to be lodged prior to the AGM – our closing date for this was Tuesday December 7th.
The only nomination received by the closing date is from: Alexander (Alex) Giersz, member no. 15417.
ALEX GIERSZ is therefore declared elected.
The three vacant positions that remain now become 'casual vacancies' which can be filled after the AGM.
We welcome members interested in joining the MC to contact the Secretary c/- the MC email address alfalfamc@googlegroups.com.
All 'active' members are eligible to serve as Directors on the Members' Council, in accordance with Alfalfa House Rules. Retiring Directors at this AGM can also nominate for the vacant positions.
MEETING CLOSED 8.15 PM