October 2018 minutes
| Date | |
|---|---|
Time | 6.30pm |
| Location | P&V Wines (upstairs) |
| Meeting opened at | 6.38pm |
| Meeting closed at | 8.29pm |
| Facilitator | Kelly Dent (Unlicensed) |
|---|---|
| Minute taker | Jenny Millman (Deactivated) |
| Timekeeper | Kelly Dent (Unlicensed) |
| Next meeting date |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Kelly Dent (Unlicensed), Jenny Millman (Deactivated), Bruce Diekman, Stephen Catt, Caroline Brakewell
Attendance (Members): Ran de Silva (late arrival), Tom Bartels, Stevie Bee
Apologies: Catherine O'Keefe, Emma Lees
2. Approval of Agenda
That the agenda be approved.
Moved: Stephen Catt
Seconded: Caroline Brakewell
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Stephen Catt
Seconded: Bruce Diekman
Carried by consensus
4. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
Kelly Dent (Unlicensed) questioned how our position compares to last month (August) - see point 7 in the report. The report states we're up $620.20 from the previous month. Stevie stated he believes we're down compared to July, but that overall August and September have plateaued.
Additionally Kelly Dent (Unlicensed) observed that there are some errors in the Treasurer's report, such as point 5 referring to "August 2018 dashboard" (instead of September).
The cashflow report was originally requested to be on a weekly basis, but this is now being both projected and distributed monthly.
- Ran de Silva or Stevie to review the Sept 2018 Treasurer's report and update errors by
That the Treasurer's report be approved.
Moved: Jenny Millman (Deactivated)
Seconded: Stephen Catt
Carried by consensus
5. Retail stimulus actions
Added into agenda as last minute item. Notes have been added directly to the list, see: https://docs.google.com/spreadsheets/d/1QIEfpdEizyNHGiUpjLBWVx8I-Rf-JoS8R-vzDtcHmhE/edit#gid=833838884
Plan is to visit this list as a regular agenda item. We're unlikely to get through the entire list each time, so at each MC meeting, we will start at the item after where we finished in the previous meeting.
November meeting to continue from row 23 - staff product training.
6. AGM planning
Discussion on next planning steps needed for our AGM in November
- Ran de Silva to ensure the finance/annual report is ready for the AGM (requires EOY report from accountants)
- Bruce Diekman to prepare the directors report to include milestones from the past year, attendance at meetings
A notice is needed to go out to all members 21 days in advance of the meeting to include:
- Agenda (including any member resolutions)
- Location and time
We received a suggestion from Maurice to lead an affordability discussion/info session. Subject to no other member resolutions being received, the MC agreed this would be a good discussion point for the AGM. It was also noted that Jenny Leong will not be giving a talk at the AGM (as per the note in the September minutes), but will be giving at talk at the February strategy session instead.
It was proposed that the ASF (annual subscription fee) is to continue to be charged at the current rate of $20 for the year.
Moved: Bruce Diekman
Seconded: Kelly Dent (Unlicensed)
Carried by consensus
Suggested to discuss the ASF decision at the AGM in terms of why the MC reached this decision, and what the funds will be used for in the coming year.
7. Manager's report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com
- Ran de Silva will be looking through and commenting on the list of POS features requests and bugs. A proposal will be brought for further funding to the November MC meeting
- Ran de Silva to add a section on repairs, maintenance and license fees to future manager's reports
That the Manager's report be approved.
Moved: n/a
Seconded: n/a
Carried by consensus
8. Review outstanding tasks
Not discussed during the MC meeting. Everyone to go to outstanding tasks page and check off tasks they've completed/action tasks
If you do not believe you're the correct person to have been allocated a task, contact Jenny Millman (Deactivated)
9. Project review
10. AOB
- Cashflow has been completed and will be circulated by COB . It will be sent out on a monthly basis.