This agenda is currently in draft status. The agenda will be finalised on 18 March 2020.





Date25 March 2020

Time

7.00pm
Locationby phone link up (02) 8285 3717
Meeting opened at
Meeting closed at



Facilitator
Minute taker
Timekeeper
Next meeting date22 April 2020



Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.


1. Attendance and Apologies


Attendance (MC): 

Attendance (Members):

Apologies: 


2. Approval of Agenda


That the agenda be approved.

Moved: 

Seconded:

Carried by consensus


3. Consent Agenda


That the consent agenda be approved.

Moved: 

Seconded:

Carried by consensus


3.1. Adoption of Previous Minutes

That the minutes of the 12 February 2020 and 23 February 2020 meetings be adopted.


3.2. New Members and Cancellations

That members (with membership numbers listed under 'new members') be accepted as new members.

That members (with the membership numbers listed under 'cancellations') be cancelled:


3.3. Out-of-session Decisions/Proposals

22 February 2020 - Financial resolutions as follows:
1. That the co-operative is, and was during the 2018-2019 financial year, a small co-operative as defined in the Co-operatives National Regulations.
(we are required to confirm this, as only "small co-ops" are exempt from formal audit of financial reports)
2. That the financial report presents fairly the entities financial position as at 30 June 2019 and its performance for the year ended on that date in accordance with the accounting policies described in Note 1 to the financial statements.
(this is what the two directors who sign the financial report are confirming the board has resolved)
3.That there are reasonable grounds to believe the co-operative will be able to pay its debts as and when they become due and payable.
(this is what the two directors who sign the financial report are confirming the board has resolved, as Tom says, based on current financial position, not the FY18-19 report)
4. That the 2018-2019 financial report is approved for distribution to members of the co-operative.
3.4. Reports from Working Groups
3.5. Staffing (appointments and resignations)

4. Manager’s Report


The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com


That the Manager's report be approved.


Moved: 


Seconded:


Carried by consensus


5. Finance report

The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com

Treasurer's Report 25th March 2020

That the Finance report be approved.

Moved: 

Seconded:

Carried by consensus

6. COVID-19 Response

Draft Business Continuity Plan/Pandemic Plan/Risk Assessment circulated for discussion.

  • The Manager's latest COVID-19 proposals to be tabled and discussed.
  • Changes to shopping procedures – how best to implement with least risk, pressure on staff.
  • AH eligibility for government financial support.

7. Review outstanding tasks

  • Lease renewal impasse
  • Follow-up on outstanding crowd funding perks – email re: discount vouchers
  • Review of energy supplier contract

8. Competition from other bulk food stores

Unique Wholefoods opening in Leichhardt Marketplace.

Proposal to stock minimally/sustainably packaged goods and identification of suitable product categories.

9. Planning for strategy session in April

10. Any other business