| Date | 28 February 2019 |
|---|---|
Time | 6.30pm |
| Location | P&V Wines upstairs |
| Meeting opened at | 6.40pm |
| Meeting closed at | 8.38pm |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Stephen Catt, Cameron Burgess, Bruce Diekman, Caroline Brakewell, Tom Bartels
Attendance (Members): Ran de Silva, Ran, Uwe
Apologies: Kelly Dent (Unlicensed), Lea Rothberg
2. Approval of Agenda
That the agenda be approved.
Moved: Tom Bartels
Seconded: Bruce Diekman
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Cameron Burgess
Seconded: Tom Bartels
Carried by consensus
3.1. Adoption of Previous MinutesThat the minutes of the 23 January 2019 meeting be adopted. 3.2. New Members and CancellationsThat members (with membership numbers listed under 'new members') be accepted as new members. That members (with the membership numbers listed under 'cancellations') be cancelled: 3.3. Out-of-session Decisions/Proposals3.3.1 Maurice's proposal for a trial to open earlier from 9am on Thursday’s for 4 weeks approved. 3.3.2 Maurice's request for approval to update references to senior staff in policy on 'Overtime and time and lieu' agreed to. 3.4. Reports from Working GroupsSustainability Working Group
Marketing working group
Volunteers Engagement Working Group
3.5. Staffing (appointments and resignations) |
4. Manager’s Report
The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com |
/wiki/spaces/Manager/pages/185696261
That the Manager's report be approved. New security procedures identified in the report on the sixth page be approved and the manager be authorised to spend up to $200 implementing those procedures.
Moved: Bruce Diekman
Seconded: Cameron Burgess
Carried by consensus
5. Finance report
The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com |
/wiki/spaces/FinanceWG/pages/186515532
That the Finance report be approved. The trial of early opening on Thursdays be continued for a further month and an extension of the trial to Tuesdays be considered at the March meeting..
Moved: Stephen Catt
Seconded: Bruce Diekman
Carried by consensus
6. Update on the manager selection process
Brought by Caroline.
Report updating progress and successful identification of candidate. Discussion of finalisation of letter of engagement.
7. Marketing budget (following the AGM) - how much will be allocated from the ASF
Brought by Caroline.
Maurice said that we will have a better handle on the amount of the ASF by the end of March. Quantify desirable items in the interim, identifying priorities.
.
8. Staff Liaison - what is happening with this role?
Brought by Caroline.
Cam volunteered to take on the MC role on the Staff Liaison Committee should Kelly be unable to continue in the role.
Bruce volunteered to contact Renata to sound out her intentions about continuing in her role.
Maurice suggested that the policy should be reviewed. Cam to distribute policy for everyone to read.
9. Update on inquiries about upstairs premises of AH building and the AH Commons proposal
Sought by Steve
No offer was made in the end because there was an offer made by a tenant. Now leased for 12 months.
10. Retail stimulus actions
Brought by Cam
https://docs.google.com/spreadsheets/d/1KPrJn5vEI0VpH4Yg184CsH_ReZTK5bYMFx6PcrafnZ8/edit?usp=sharing
The file is updated regularly on google drive, so available to monitor. In general progress is being made – 3 items ticked off in January. Clarification of what particular items meant.
11. AH purchasing policy in relation to countries with recognised human rights issues
Brought by Bruce (more info to be provided)
Stood over to March meeting.
12. Staff requests for access to Manager's Report and Finance Report
Brought by Steve
Steve and Maurice to liaise in order to give staff access through work email accounts.
13. Lodging documents with the Registrar of Co-operatives
Brought by Steve
14. Identifying potential MC candidates
Brought by Steve
Maurice suggested Vanessa Cullen, after directors info pack is improved.
Ran asked for information about the reference in the last meetring to fiduciary conflicts that might cause difficulties for staff member be on MC. Tom would send something on this to Ran. Discussion about elegibility of staff to become MC member.
15. Project review
- See: Current projects
Cam to merge into retail stimulus list.