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The minutes are currently in draft. They will be approved at the next MC meeting on 29 October 2020. |
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| Date | 30 Sept 20 |
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Time | 6:30pm |
| Location | P&V Wine + liquor merchants 64 Enmore Rd, Newtown AND |
| Meeting opened at | 6.30pm |
| Meeting closed at | 8.40pm |
| Facilitator | Bruce Diekman |
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| Minute taker | Lauren Sims |
| Timekeeper | Bruce Diekman |
| Next meeting date | 29 October 2020 |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
1. Attendance and Apologies
Attendance (MC): Lauren Sims, Vicki D'Adam, Bruce Diekman, Karl Coombe, Tom Bartels
Attendance (Members): Ran de Silva (Assistant Manager), Cyrus Irani (until 7.45), Allie Cooke (Manager), Maurice Cabrera (6.55-7.35pm)
Apologies: Ashton Roskill, Uppma Virdi
2. Approval of Agenda
That the agenda be approved.
Moved: Vicki
Seconded: Tom
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved: Tom
Seconded: Bruce
Carried by consensus
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3.1. Adoption of Previous MinutesThat the minutes of the 2nd of September meeting be adopted. |
4. Manager’s Report
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The below report has been restricted due to it containing potentially sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com |
Oral update:
- 2 weeks ago, sales were back up again
- Last week dropped down again by about 6% down
- New computers installed - very happy with them!
- Kept one old computer (Mac)
- All data saved to cloud Cloud - no longer need server
- Filemaker - only works on laptop - IT person to assist with a new member/volunteer database software
- Fridges - same issues with front fridge - need needs servicing - use new referral
- Lots of new products - selling well - still want to have each customer buy more
- Also stocking different products to be able to compete on price e.g. cheaper soap
That the Manager's report be approved.
Moved: Vicki
Seconded: Bruce
Carried by consensus
5. Finance report
| Info |
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The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com |
That the Finance report be approved.
FY20 DRAFT Financials
AH FY20 Financial Statements
→ MC: please raise comments/queries
→ Tom can revert back to AH accountant (Caroline Raissis) to respond or make amendments to Financials
That the Finance report be approved.
Moved: Bruce
Seconded: Vicki
Carried by consensus
6. Grant Plan - Jenny Leong's office
Maurice
to relayrelated his 2017 experience
MC to form a delegation if agreed worthwhile, and tee up a time to visit her office.
- Decision on grant expected in November
- Maurice - previous grant process in 2017 - Catherine Lustig and Maurice met with Jenny Leong and Lydia to discuss vision for Co-op, membership, community - wanting to spread the benefit of the grant to the community - recommend he recommended we meet to discuss recent grant submission - give an update on how the Co-op is going now - crowdfunding campaign, community involvement
- Cyrus - spoke to Lydia before submitting application - positive - they don't make the final decision, just assess and submit to State govt government - we missed out last year because there were a large number of applicants and we had had the 2017 grant - strategy to break down the application into parts, so that we might get a partial grant
- ACTION: Cyrus to contact Jenny Leong's office to arrange a meeting, if possible (Ashton and/or Tom to attend meeting with Cyrus)
7. COVID Safety Plan-implementation
Completed and circulated. Discussed at staff meeting. Registration - people can view and comment online.
Resolution: thatThat AH adopt the COVID Safety Plan and register it.
Moved: Lauren
Seconded: Bruce
AgreedCarried by consensus
8. AGM and proposed rule changes
- Progress on venue/Zoom access
-Progress Progress on Rules consultation
-Progress Progress on preferred date
Bruce:
- Physical AGM mid-November Pocket City Farms, weekday evening
- Also need Zoom option
- Need to lodge the annual return by end November
- Change to active member rule - out of session MC decision
- Notices to members - most by email
9. Lease
Updates on Lease renewal vs outside lease
Potential new premises
- Maurice - redevelopment of Marrickville Metro (parking and convenience to other shops); redevelopment of Young Henry's (community feel, like Tramsheds); close to transport (if no parking); bargains to be had, lots of shops closing due to pandemic; Pocket City Farms (restaurant space or shops nearby)
- Cyrus - Inner West Council , - will follow up - occasionally has properties available for community groups, also Sydney Council
- Bruce - Bower and Reverse Garbage moving to Summer Hill
- Allie - shopping centre will increase sales, as will being near the station; any other location wouldn't get sales
- Vicki - vegan precinct King Street, just south of the station
Need to approach our current landlord - but wait to see outcome of grant.
10. Computer upgrade & store issues
- Are computers running ok?
- Are critical items for repair still in need of repair?
11. Marketing program
Any updates? Newsletter & website?
→ T-shirt printing & t-shirt design comp (once we have costing from Em/Carina)
12. Membership discounts & systems (POS + database)
POS System (with member discounts) - Tom will need help seeking out more info from other retailers/co-ops
Membership system -Have Have idea to get off filemaker, finish with Filemaker, but need replacement(s)
Help required.
13. Co-op of Co-ops - 1st meeting outcome
-Tom to attend Tom attended first meeting (Tues 29th SepSept.)
-Need Need replacement rep. from Co-op (ideally a vollie)
-Plan Plan for this vollie would be to encourage/contribute to:
→ joint marketing,
→ joint ordering, and
→ joint website promotion of Co-ops
Initial Co-op of Co-ops (1) Meeting agenda (2) Rules (3) M'ship form:
(Co-op of Co-ops)Approved Rules- 3 Sept. 2020
Co-op Grocers Formation Meeting Agenda 29 Sep 20
Co-op Grocers Membership Form ($100)