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| Date | 18 February 2021 |
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Time | 6.30 PM |
| Location | via Zoom |
| Meeting opened at | 6.35 PM |
| Meeting closed at | 8.25 PM |
| Facilitator | Bruce Diekman |
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| Minute taker | Jenny Kent |
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| Next meeting date | Friday 26 February 2021, 6.30 PM, P&V Wines |
Acknowledgement of Country: Before we begin the meeting, I would like to acknowledge and pay respect to the traditional owners, both past and present, of the land we occupy and upon which we meet — the Gadigal people of the Eora Nation. It is also upon their ancestral lands that Alfalfa House is built.
We welcome all participants to this Alfalfa House gathering and acknowledge our aim to build a community based on mutual respect and support for each other through acts of active listening, thoughtful and clear communication, sharing of knowledge and experience, and the creation of safe spaces where each of us can participate in achieving the aims of our co-op.
1. Attendance and Apologies
Attendance (MC): Andrew Whittingham, Bruce Diekman, Cyrus Irani, Jenny Kent, Tara Morelos.
Attendance (Members): Bill Jarvis, Carina Fisk-Charlton, Meg Quinlisk, Sandra Clark, Tallulah Ebbs, Yue Ajioka
Apologies: Lisa Kwok
2. Approval of Agenda
That the agenda be approved.
Moved:
Seconded:
Carried by consensus
3. Consent Agenda
That the consent agenda be approved.
Moved:
Seconded:
Carried by consensus
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3.1. Adoption of Previous MinutesThat the minutes of the 11 February 2021 meeting be adopted. 3.2. New Members and CancellationsNONE this meeting3.3. Out-of-session Decisions/ProposalsNONE |
4. Matters Arising
5. Finance report
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The below reports have been restricted due to containing sensitive information. If you are unable to view and would like access, please contact the MC: alfalfamc@googlegroups.com |
Monitoring and reporting on declining sales.The following spreadsheet lists shop sales from 2 January to February 16.
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Andrew's rental proposal.
THAT the Finance report be approved.
Forecast, options for fewer trading days, extended hours on other days?
6. Report from Marketing team: social media options, online sales options
Tara, Carina
7. Report from 'Future of Alfalfa' v. 2.0 team
Cyrus (or replacement)
8. Need to address volunteer discount system
Proposal to address the current system going forward, then deal with the 'historical' accumulations of volunteer credits – all new systems need an 'end date' or 'claim by date'. This may actually encourage more members to shop to take advantage of their credits.
9. Grant applications
Need to diversify our income streams, and take best advantage of current grant applications.
Need for small group of members to actively take on this role as a Grants Working Group, whose purpose will be to:
- collate and review grant opportunities as a supplementary form of income; and
- if the grant is aligned with AH's strategic direction, research and develop applications for funding.
The MC agenda should include a standing item noting current grant opportunities & applications in progress.
10. Proposed upcoming events
Monday 22 February – Games night, FUNdraiser (Eamonn)
Thursday 4 March – George Catsi event at Petersham Bowlo (Tara)
11. Governance
Resolution to accept Vicki D'Adam's resignation from the MC.
THAT Vicki D'Adam's resignation from the MC be accepted, and THAT the following Bank Australia account signatories be removed:
REMOVE: Ashton Roskill, Tom Bartels, Vicki D'Adam, Stevie Bee (Broadbent)
Moved:
Seconded:
Carried by consensus
12. Vote of thanks for Tom and Vicki
– For their awesome recent efforts.